Job Description Summary

Job Description

About BD

BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics, and the delivery of care. The company develops innovative technology, services and solutions that help advance both clinical therapy for patients and clinical process for health care providers. BD has 70,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.

About BD TCI

“BD, a 125-year-old global medical device company has started its Enterprise Center in Bangalore, India called BD Technology Campus India (TCI). This Enterprise Center will be an integral part of the global network for BDX. It will have presence of R&D, Quality, Regulatory, IT and other functions. The center boasts of some of the brightest minds who work in a unique environment that fosters and supports ingenuity. BD TCI is dedicated to serving BD’s customers and patients thereby contributing its bit towards “advancing the world of health”.

Position Summary

Senior Manager, Facility Management is responsible for administrations, facility management and strategic facility planning includes large scale end-to-end facility setup (from conceptualization to final design and implementation).

Educational Background

Graduate/Bachelor’s Degree in Hospitality management with a minimum First Class

Post Graduate is preferred

Professional Experience

12-15 years of experience in facilities management.

Job Responsibilities

Strategic Program Management and Liaising

• Manage large scale strategic facility setup and expansion initiatives based on business requirement, ensuring the overall program delivery to the appropriate quality, time and budget
• Manage the planning and organization of multiple internal business initiatives like leadership conclaves, employee training programs, town halls, off-sites etc.
• Support key personnel in the planning, delivery and monitoring of the project or initiatives
• Manage and track SLAs, KPIs and develop project status reports as and when required
• Manage third party (partners, other agencies, consultants etc.)
• Work with the leadership and other colleagues to ensure delivery of strategic plans, ensuring flexibility to respond as changes impact the BAU
• Liaise with government authorities and officials (on need basis) for handling the movement of goods inside/outside the office premises in SEZ location

Budget and Planning

• Manage Administration budget and preparation of MIS, ensure cost optimization without compromising on quality
• Work closely with Finance and HR team on monthly/quarterly/annual budget; procurement planning
• Provide reports to management on a regular basis on the activities managed and cost improvement initiatives
• Identify cost optimization opportunities in direct materials procurement, engineered/designed goods, inventory management, shop-floor practices, contracts/services procurement & administration without compromising quality

Vendor Management

• Manage end to end contracts from RFP/RFI/RFQ development, SOW creation to due-diligence and commercial negotiations (in coordination with the procurement and legal teams) with new vendors
• Monitor vendors and service provider's performance regularly to ensure quality of service/ delivery within specified timelines
• Get all required approvals from the government authorities/authorized SEZ officer to bring in vendor goods (as and when required)

Process Development/Re-engineering

• Monitor on-going facility and administration processes and suggest improvements (As and when needed)
• Develop SOPs for all facility and administration related activities (like employee/vendor/visitor entry, housekeeping process, security response etc.)
• Ensure all facility staff adheres to the policies, processes and procedures laid down by the admin department

Infrastructure Management

• Responsible for ensuring proper functioning of the office infrastructure and managing facilities
• Ensure monitored safe usage of all office equipment, maintenance of fire safety equipment, implementation of corrective and planned preventive maintenance schedules
• Develop BOQ and facility layouts as per BD standard guidelines for designing and fitting-out new office spaces or for office renovation activities
• Oversee timely closure of employee concerns and requests pertaining to facilities

Office Upkeep

• Ensure administration staff members are trained on best practices in their roles
• Oversee deployment and staffing of cleaning staff, domestic staff for non-technical facilities
• In charge of inventory control; check and stock stationery, paper, sundries and issue of purchase requisitions

Employee Health and Safety

• Participate in audit process (BCM/BCP) for Administration function
• Ensure effective risk management process is in place e.g., Fire, statutory compliances, Electrical Inspections etc.
• Develop and maintain up-to-date, effective security measures to protect the center’s properties and staff
• Ensure compliance with labor laws, health, safety, security, and environment (HSSE) and vendor trainings
• Supervise the development of health and safety policy for the center. Ensure the center meets health and safety requirements

Additional Qualification/ Experience

• A strong experience in strategic program and vendor management, budgeting, process management and compliance, with proven record of displaying cost and efficiency improvements in day-to-day facility and admin operations. 
• In-depth knowledge of all technical aspects of running a facility with minimum employee strength of around 300.
• The incumbent should display the ability to take decisions independently and be able to manage a team. Experience in managing a facility in an SEZ location would be preferred.
• A strong communicator with exceptional skills in verbal communication, a strong negotiator, and a candidate with solid proven experience in handling external vendors

Knowledge and Skills

• Positive attitude and dedicated.
• Should have time management skills.
• Ability to maintain professional approach under challenging situation.
• Honest with strong integrity.

Desired / Additional Skills & Knowledge (Not essential to the job but will be an advantage to possess)

Certification/Specialization in Facilities management

Any additional Information (Specially if needed for Quality or legal purposes)

Primary Work Location

Additional Locations

Work Shift